Compliance: Top Down & Bottom up
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"Top down" health & safety compliance: managing the processes
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Embedded documents
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Warning (taken from SkillSync libraries)
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Example: a button to hide/unhide embedded documentation
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Insert safety documents or any other supporting documents as appropriate
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SkillSync editor for linking/embedding documents
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Media, photos, videos, slideshows, audio...
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Or any document or any part of any document
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Draw on a envelope, take a photo and embed to a document
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Work from libraries - here a warning symbol has been inserted into a checklist...
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...it has been dragged and dropped from a library containing the most the familiar symbols
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The complexities of forms/checklists are resolved. Example: Here are two other forms within a form. Complete and SkillSync automatically routes it to the destination
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Example: An urgent warning that needs acknowledgement before the user can proceed
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Example: Here a series of steps should have been carried out but the technician has overlooked a few - Mtv gives the reminder and will not proceed until fully complete
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Example: Here a technician has given a value that seems an obvious mistake, Mtv reminds the technician to check again.
"Bottom-up" reporting, checklists and form filling Safety, Health, Compliance
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Good reporting starts with design - users should mostly tap and scroll whilst simultaneously providing excellent information (example: unlimited media at question level)
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SkillSync offers a full toolset to bring clarity to every form...
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...meaning navigating and using the form...
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...in a seamless way so nothing is forgotten
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And then to name, save and route the form to its destination automatically
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Design in mandatory actions, data feedback, acknowledgement...
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Here missed steps
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Design for the user: it starts with the work order (WO) from your existing system (if you don't have on, SkillSync can provide it)
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The user taps the WO, it displays and the preliminary compliance requirements are completed, such as...
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... PPE, Tools, Van checks (the technician is mobile)...etc
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Mtv also offers full work authorisation processes, including the management of qualifications and competencies for a job, see next slide
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AWP/ROP (Approved Written Procedures/Routine Operating Procedure) are fully managed
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Obtain permission to proceed
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Example: A WO spread over several days, each day the PPE form must be completed
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A blank PPE form, you may either allow a single check for "all OK" or...
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...each item must be completed
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For qualitative answers use drop down lists, colour codes indicate the state
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Reporting issues is easy, example: On the main menu tap New and in the filter tap Nea...and all the Near Miss Reports display. Tap the relevant one
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Choose the type of Near Miss and swipe/scroll through the options.
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Time and place and the technicians identity will be automatically added
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Add photos
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Sign and submit and the report will be automatically sent to its destination
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Mtv automates the naming, saving and routing of forms.
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This means that there is no extra workload for the technician. However many reports or people who need to know, it is all automated